ASEF is committed to respecting the privacy concerns of all users of its website at firstname.lastname@example.org (“our website”). We are the sole owner of the information collected on our website.
Personal Data Protection Notice
Pursuant to the Personal Data Protection Act, this Personal Data Protection Notice sets out how ASEF collects, uses, retains and discloses your personal data.
ASEF recognises its responsibilities in relation to the collection, retaining, processing, using and the disclosure of personal data. The provision of your personal data is voluntary. You may choose not to provide us with the requested data; but failure to do so may inhibit our ability to do collaborate with you or provide services to you.
What is Personal Data
Personal Data is data from which an individual can be identified from the data alone or with other information about the individual. For the purposes of our services, personal data would generally include your full name, address, telephone number, date and place of birth, nationality, identity card or passport information, gender, marital status, employment details and income details. For information on the specific personal data that ASEF will require of you, please refer to our Terms of Reference, Project Agreement and/or terms and conditions that govern our relationship with you.
How do we collect Personal Data
ASEF collects personal data in the following manner:
- When you participate in our events, subscribe to our services and publications, access our websites and use our online services;
- When you submit document and application forms to register participation of our events or for a job;
- When you submit requests for changes or updates of your existing personal data;
- When you respond to our queries or requests for us to contact you;
- When you interact with our staff, partners, alumni, service providers via phone, email, face to face meetings, networking, interviews, SMS, fax, mail or electronic mail;
- When you receive referrals and collect personal data within ASEF, its associated persons/organisations, partners, service providers and third party service providers;
- When you submit personal data to us to participate in our surveys, event, competition organised by ASEF or its partners;
- When you request a third party to contact and/or make enquiries from ASEF with your personal data;
- When we seek information from third parties about you including but not limited to investigators, health care professionals.
Purposes for which personal data is Collected, Used or Disclosed
ASEF collects, uses and discloses personal data for the following purposes:
- Evaluating your suitability for participation of our events, collaborations in our projects and/or employment;
- Establishing a relationship with ASEF as a partner, alumni, etc.
- Responding to your requests or queries including requests and queries from your authorised representatives and individuals purporting to be you;
- Making changes or updating to your personal particulars;
- Reviewing and/or renewing your contracts;
- Providing ad-hoc or regular information about your relationship with ASEF;
- Assessing, processing, settling, authenticating and investigating claims for reimbursements;
- Verifying your identity and any information you provide to us;
- Promoting our events;
- Participating and administering contests, events and competitions;
- Providing, managing, operating, processing and administering our services to you;
- Archiving, backing up or destroying personal data;
- Compliance, monitoring and audit review;
- Meeting requirements for ASEF’s operations;
- To communicate with you to update you on ASEF’s mission, work or future changes;
- For statistical and surveys;
- For data matching and administrative purposes;
- Meeting requirements imposed by any law, rules, regulations, agreements imposed by the Singapore Government, Project partners, third parties service providers, industry bodies, etc.
- To personalise the appearance of ASEF websites, and increasing the visibility of ASEF;
- Other purposes as notified at the time of collection; and• Other purposes directly relating to any of the above.
By interacting with ASEF, submitting information to ASEF, or signing up to participate in any ASEF’s programme/event, you consent to ASEF to use and retain your information for as long as necessary to fulfil the above purposes. Reasonable steps will be taken to delete, destroy or anonymise your personal data when it is no longer necessary for any of the above purposes.
Who may be provided with your Personal Data
Your personal data will be kept confidential but may, where permitted by law and where such disclosure to third parties is necessary to satisfy the purpose or a directly related purpose for which the personal data was collected, disclose and transfer your personal data to the following parties, ether located inside or outside of Singapore:
- Administer your claims including insurance claims;
- Administer staff benefits;
- Service vendors & providers appointed by ASEF to manage any of the administrative functions;
- Hospitals, doctors and insurance organisations;
- Other companies that help gather your information to communicate with you such as research companies, alumni, etc.
- Our lawyers and auditors;
- Any law enforcement agency, statutory board, government regulator, government authority, industry bodies so as to comply with any laws, rules, regulations, agreements or schemes;
- Any party to whom you have consented the disclosure of your personal data; and
- Any other party as permitted under applicable law.
Consequences of Consent Withdrawal
Individuals may withdraw their consent for ASEF to collect, use or disclose their personal data by giving ASEF reasonable notice, using the “Withdrawal of Consent Form” which is available on request from us.
However, withdrawal of your consent for ASEF to collect, use or disclose your personal data will render ASEF being unable to continue any collaborations, participation in ASEF programmes or might lead to a termination of any contractual relationship with ASEF or a breach of certain contractual undertakings or obligations.
It is the individual’s responsibility to provide accurate and up to date personal data in order for ASEF to service you.
Communications from Our Website
You do not have to register to use our website. However, if you request information from us, e.g. about a project, publication etc, we will contact you with further information to answer your query. If you subscribe to our electronic newsletter, we will send you an email with the newsletter. If you no longer wish to subscribe to the newsletter, you may opt-out by emailing us at ClassNet@ASEF.org.
Information Sharing & Disclosure
When you request information from us, order a publication or subscribe to our newsletter, we collect details about you, e.g. name, address, email address and contact number. We store the information we collect about you in our database. We do not share, rent or sell your personally identifiable information, such as your name and email address, to any third parties. However, we will disclose such information if you give us your permission or if it is necessary to complete a transaction you have agreed to.
The content of the pages of our website is for general information and use only. We may change the content without notice. We do not provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness, or fitness for a particular purpose of any information on our website. You agree that such information may contain inaccuracies or errors and we expressly exclude liability for such inaccuracies or errors to the fullest extent permitted by law.
We are not liable for your use of any information on our website, which is entirely at your own risk. You are responsible for ensuring the information, services or products available from our website meet your particular requirements.
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our website.
Like most websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type and date/time stamp. We use this information, which does not identify individual users, to analyse trends, administer the website, track users movements around the website and to gather demographic information about our user base as a whole. We do not link this automatically collected data to personally identifiable information.
We use session ID and persistent cookies. We use session cookies to make it easier for you to navigate our website. A session ID cookie expires when you close your Internet browser. A persistent cookie remains on your hard drive for an extended period of time. We set a persistent cookie to cache web pages so that our website loads faster into your Internet browser.
You can remove persistent cookies by following directions provided in your Internet browser’s “Help” file. If you reject cookies, you may still use our website, but the speed at which the pages of our website are displayed on your Internet browser is reduced.
Links to Other Websites
To request access, correction of your personal data or withdrawal of consent, or for more information of ASEF Personal Data Protection Policy, please write to our Data Protection Officers. Please note that ASEF may charge a reasonable fee for access.
• Mr Gaffar ABDUL – gaffar.abdul@ASEF.org